Sample Receipt
Data Set (DS) | NMFS Office Of Sustainable Fisheries (OSF)GUID: gov.noaa.nmfs.inport:28593 | Updated: August 9, 2022 | Published / External
Item Identification
| Title: | Sample Receipt |
|---|---|
| Short Name: | Sample Receipt |
| Status: | In Work |
| Abstract: |
Each sample that is received by NSIL is assigned a laboratory number and a case file is initiated by the sample custodian. The case file will contain all relevant paperwork for that sample including the sample submission sheet, laboratory raw data worksheets, the final results report and any other relevant documentation. The sample custodian enters the client information into the NSIL Sample tracking system (Sample receipt database) and generates appropriate client and sample receipt information. The laboratory analysts perform the appropriate analyses and record the results and whether the results are compliant or non-compliant with the assigned acceptance levels. The analysts also record the record of charges and the analytical and quality assurance units that were used to complete all analysis. The database is used to track samples analyzed by NSIL from sample receipt to reporting of results. It tracks numbers of samples, number of analytical units, types of samples, purpose for sampling ans analytical costs. |
| Purpose: |
This database is used to track all laboratory samples analyzed by NSIL. This includes samples submitted by the Seafood Inspection Program, Industry, Enforcement, and Proficiency testing samples. May also include some method validation samples and standards. |
| Notes: |
Samples collected by Seafood Inspection Program inspectors. Analyses conducted by NMFS OSF National Seafood Inspection Laboratory. |
| Other Citation Details: |
Result reports contain reference to the official methods and the acceptance levels determined by ICMSF and FDA regulations and any other sources to determine sample compliance. |
Keywords
Theme Keywords
| Thesaurus | Keyword |
|---|---|
| UNCONTROLLED | |
| None | Analytical Results |
| None | Analytical Units |
| None | Quality Assurance Units |
| None | Record of Charges |
| None | Sample Receipt |
Physical Location
| Organization: | NMFS Office Of Sustainable Fisheries |
|---|---|
| City: | Pascagoula |
| State/Province: | MS |
| Country: | US |
| Location Description: |
National Seafood Inspection Laboratory |
Data Set Information
| Data Set Scope Code: | Data Set |
|---|---|
| Data Set Type: | Other |
| Maintenance Frequency: | Continually |
| Data Presentation Form: | Table (digital) |
Support Roles
Data Steward
| Date Effective From: | 2010 |
|---|---|
| Date Effective To: | |
| Contact (Person): | Ruple, Angela |
| Address: |
3209 Frederic Street Pascagoula, MS 39567 |
| Email Address: | Angela.Ruple@noaa.gov |
| Phone: | 228-762-7402 x1721 |
| Fax: | 228-762-7144 |
Metadata Contact
| Date Effective From: | 2010 |
|---|---|
| Date Effective To: | |
| Contact (Person): | Lynn, Shannara |
| Address: |
3209 Frederic Street Pascagoula, MS 39567 |
| Email Address: | shannara.lynn@noaa.gov |
| Phone: | 228-549-1730 |
Point of Contact
| Date Effective From: | 2010 |
|---|---|
| Date Effective To: | |
| Contact (Person): | Bell, Jon |
| Address: |
1315 East-West Highway, 13th Floor Silver Spring, MD 20910 |
| Email Address: | jon.bell@noaa.gov |
Extents
| Currentness Reference: | simultaneously with new data |
|---|
Extent Group 1
Extent Group 1 / Geographic Area 1
| Description |
all over the continental US |
|
|---|---|---|
Extent Group 1 / Time Frame 1
| Time Frame Type: | Continuing |
|---|---|
| Start: | 2010 |
Access Information
| Security Class: | Sensitive |
|---|---|
| Data Access Procedure: |
The database is only assessable by being in the facility and use of a CAC card to sign-in to any facility computer. The IT coordinator assigns which personnel in the facility can enter into each network folder. |
| Data Access Constraints: |
The database is only accessible through the facility's network and protected from public access by a firewall. |
Technical Environment
| Description: |
2010 Microsoft Excel \\BRIZO\Projects\Case File Completion\SIP Sample Summary\SIP Receipt Summary 10 67KB \\BRIZO\Projects\Case File Completion\SIP Sample Summary\SIP Receipt Summary 12 105KB \\BRIZO\Projects\Case File Completion\SIP Sample Summary\SIP Receipt Summary 13 135KB \\BRIZO\Projects\Case File Completion\SIP Sample Summary\SIP Receipt Summary 14 169KB \\BRIZO\Projects\Case File Completion\SIP Sample Summary\SIP Receipt Summary 15 160KB 2010 Microsoft Access \\BRIZO\Projects\Case File Completion\Access\2016 Case File Completion 9,728KB |
|---|
Data Quality
| Representativeness: |
Sample receipt data is entered as the sample is received and the results are entered and checked for Quality assurance before released to the customer. |
|---|---|
| Accuracy: |
Database accuracy can be verified by comparison to the associated case file. |
| Analytical Accuracy: |
The analytical accuracy is documented in the corresponding standard operating procedure. |
| Quantitation Limits: |
The database is checked for quality assurance against the information contained with the case file before the samples are disposed of and the case file is stored. |
| Bias: |
The database is checked for quality assurance against the information contained with the case file by someone other than the analyst that entered the data. |
| Comparability: |
The database is designed so that results can be compared to all samples of one client to examine trends in commodity types. Yearly record charges can be compared with analytical units to detriment closeness in charges and needs. One years charges and analytical units can be compare to the previous years for trend needs. |
| Completeness Measure: |
No data collection is planned. |
| Precision: |
Not applicable. |
| Analytical Precision: |
Not applicable. |
| Field Precision: |
Not applicable. |
| Sensitivity: |
Not applicable. |
| Detection Limit: |
Not applicable. |
| Completeness Report: |
The sample submission sheet, laboratory worksheets, and yearly fees and charges report provided by the Seafood Inspection Program are used to create the data set. When a sample is not associated with a client (ie. a research sample, proficiency testing, or enforcement case) some of the data may not be available or applicable for entry other than sample receipt. |
| Conceptual Consistency: |
When a sample is not associated with a client (ie. a research sample, proficiency testing, or enforcement case) some of the data may not be available or applicable for entry other than sample receipt. Some field may need to be edited to incorporate in data schemes. |
| Quality Control Procedures Employed: |
The database is checked for quality assurance against the information contained with the case file by someone other than the analyst that entered the data. |
Data Management
| Have Resources for Management of these Data Been Identified?: | Yes |
|---|---|
| Approximate Percentage of Budget for these Data Devoted to Data Management: | 0 |
| Do these Data Comply with the Data Access Directive?: | Yes |
| Is Access to the Data Limited Based on an Approved Waiver?: | Yes |
| If Distributor (Data Hosting Service) is Needed, Please Indicate: | NA |
| Approximate Delay Between Data Collection and Dissemination: | NA |
| If Delay is Longer than Latency of Automated Processing, Indicate Under What Authority Data Access is Delayed: |
NA |
| Actual or Planned Long-Term Data Archive Location: | Other |
| If World Data Center or Other, Specify: | servers collect and backup the data to servers to Maryland |
| Approximate Delay Between Data Collection and Archiving: | 13 months |
| How Will the Data Be Protected from Accidental or Malicious Modification or Deletion Prior to Receipt by the Archive?: |
Limited access and QA |
Lineage
Process Steps
Process Step 1
| Description: |
Began entering the metadata to the best of my knowledge. |
|---|---|
| Process Date/Time: | 2015-11-09 00:00:00 |
| Process Contact: | Spallone, Regina L |
| Phone (Voice): | 301-427-8568 |
| Email Address: | regina.l.spallone@noaa.gov |
Catalog Details
| Catalog Item ID: | 28593 |
|---|---|
| GUID: | gov.noaa.nmfs.inport:28593 |
| Metadata Record Created By: | Shannara Lynn |
| Metadata Record Created: | 2015-11-09 13:34+0000 |
| Metadata Record Last Modified By: | SysAdmin InPortAdmin |
| Metadata Record Last Modified: | 2022-08-09 17:11+0000 |
| Metadata Record Published: | 2018-03-15 |
| Owner Org: | OSF |
| Metadata Publication Status: | Published Externally |
| Do Not Publish?: | N |
| Metadata Last Review Date: | 2018-03-15 |
| Metadata Review Frequency: | 1 Year |
| Metadata Next Review Date: | 2019-03-15 |